Form Settings

This is the first tab of the Form Settings and is displayed by default. From here you can set up:

• Form Name: Displayed on the application administration pages and as the title of the form public page.

• Status: Indicates if the form is being shown. If set to Off, the form is no longer displayed to the user and instead appears a message indicating that the form is disabled and does not accept more submissions.

• Created by: Field available only for administrator users. Used to assign a form to a different advanced user.

• Language: This language will be used to display form messages. For example, validation errors. Note that you can add another language to the application.

• Text Direction: Allows you to set the direction in which the values appear in the form. By default, the text direction is Left to Right (LTR). But, you can change the text direction from Right to Left (RTL) from the dropdown.

• Private: Only logged-in users with the right permissions can access the Form page or Form Widget. If this option is enable, anonymous users will be redirected to the login page and users without permissions will be redirected to the Form Management page.

• Message: Sets the message to be displayed to the user when the form has been disabled (Off).

• Shared With: This feature allows you to share the form with other users. You have three options:

None: The form will only be visible by its creator.

Everyone: The form will be visible by all users of Formvio.

Specific users: Allows you to select the users who will be able to see the form.

Important! Keep in mind that although a user can share a form with another user, this user must be on the same plan or higher.

• Generate Submission Number: This option allows you to set a custom sequential submission numbering for your form. The submission number will be increased by 1 always. Except, if you set a bigger number in form settings (In this case, we are going to use this number). So, only when the number is bigger than the submission number of the previous entry we are going to use it to prevent duplicates. Take into consideration that the Submission Number helps you to identify a Submission in your Form, but a Submission ID helps you to find a Submission in the entire application. Two different forms can have the same Submission Number, but never the same Submission ID.

Number Width: Set the minimum width of number without a prefix (zeros will be added to the left side). This will change the minimum width of the submission number for new submissions. E.g. set to 5 to have submission number displayed as 00001 instead of 1. Leave empty to disable.

• Number Prefix: Prefix before submission number (optional). This will change the prefixes for new numbers.

• Number Suffix: Suffix after submission number (optional). This will change the suffixes for new numbers.

• Save DB: Indicates if form submissions must be stored in Formvio database or not. In any case, this does not affect each emailing entry.

• Owner Scope: When this option is active, only the Form Managers can manage all the Submissions. The rest of the users who have access to the Submission Manager, will only be able to manage their own submissions.

• Protected Files: When this option is active, only Logged-In users with Form access can access or download the files.

• Time Zone For Submissions: When this option is enabled, the submission date will use this timezone, instead the user account timezone.

• Date Format: When this option is enabled, the submission date will use this date format, instead the application date format.

• Editable: When this option is active, form submissions can be edited by anonymous users by using the Form Widget. So, you will be able to allow your users edit form entries from your own website.

• During: It must be a number, for example: 1. This number defines the amount of time a user can edit a submission.

• Unit of Time: It can be Hours, Days, Weeks, Months or Years. This allows you to define exactly the time you can allow submission editing. Eg. 1 hour or 1 day.

• If the Submission meets: Only Form Submissions that pass this condition can be edited. This allows us to enable/disable editing depending on the value of form fields.

• Limit total number of submission: Specify the maximum number of submissions that the form will accept in a period.

• Total Number: Total number of submissions to be accepted.

• Per Time Period: Period in which the number of submission will be counted.

• Limit submissions per User: Sets the maximum number of submissions that the Form can receive from the same user in a period.

• Limit By: There are four options: IP Address, Browser Fingerprint, IP Address or Browser Fingerprint and IP Address and Browser Fingerprint. Use Browser Fingerprint when you disable IP Tracking and want to limit the entries.

• Max Number: Maximum number of submissions allowed.

• Per Time Period: Period in which the number of submissions will be counted.

• Schedule Form Activity: Set the start an end date in which the Form must be enabled (ON) Before and after it, the form will be automatically disabled.

• Start Date: Select the date on which the form will be activated.

• End Date: Select the date on which the form will be deactivated.

• Use password: Enable or disable the form protection by using password. If the option has been enabled, you should fill the Password field. Otherwise, the form will not be saved and instead, a validation error will be displayed. By default, this setting is OFF.

• Spam filter: Indicates if the form should use the honeypot technique to filter submissions made by real users from the ones made by bots (spam).

• Authorized URLs: To prevent a third party from embedding your Form on their own website, your form can be restricted to a list of URLs that you authorize.

• No validate: This option allows you to disable the Client-Side validation (by the browser). Take into account that the Server-Side validation won't be disabled. It's recommended to have this option in Off.

IP Tracking: When this option has been enabled, IP addresses won't be collected by the application.

• Analytics: Enable/disable monitoring the form by the application. When, IP Tracking has been disabled, Form Stats will be collected with IP anonymization.

• Autocomplete: Enables the browser's autocomplete to forms that have been previously filled. By default, this setting is ON.

• Save & Resume later: When this option has been enabled, the browser automatically will store the information entered by a user on each field to be resumed later, even if the user close the browser.